7
Awaiting your action
3 due this week
2
Weather-risk flags
Rain Tue & Thu
94%
Submittals on schedule
On track
3
AI compliance suggestions open
Product 3 preview
Items in my court
Sorted by due date| Item | Type | Area | From | Due | Status |
|---|---|---|---|---|---|
| Bioswale liner submittal — Sec 32 84 00 | SUB-0118 | Community Center | Zeco Inc. | Aug 21 | Review |
| RFI — CMU foundation rebar clearance | RFI-0042 | Restroom Area | City Inspector | Aug 19 | 2 days late |
| Light pole foundation pour — inspection request | INSP-0071 | Large Dog Park | Zeco-BBE | Aug 20 | Scheduled |
| Daily report — Aug 17, approve & sign | DR-0817 | All areas | Field crew | Today | Pending sign |
Project critical notices
Generated from every clock in the system — the same view for City, CM, and contractor
Behind
Restroom Area (Schedule B) is the scope furthest behind
CMU foundation 12 days behind current schedule — driven by RFI-0042 (open 6 days, with design team) and the Update 5→6 slip. What can be done: RFI answer unblocks forming; consider re-sequencing trench drains ahead of CMU.
Watch
Design team holding 2 items past contract review windows
SUB-0118 (8 of 10 days), RFI-0042 (6 of 5 days) — review clocks from Project Settings, counted from contractor submission dates.
Notice due
CE-011 change notice due Aug 26
Utility conflict discovered Aug 16 — 10-day contract notice period. Draft is ready to send.
Weather-risk flags — this week
Look-ahead schedule
☂ 60%
Construct Bioswale
Tue Aug 19 · Community Center · Zeco Inc.
☂ 55%
Install Trench Drains
Thu Aug 21 · Restroom Area · Zeco Inc.
Recent activity
🔧
CDM marked Fencing (Posts) — Large Dog Park as active
Aug 18, 7:41 AM
📷
Job walk captured — 6 photos, 1 voice note
Aug 17, 3:12 PM
✔
City Inspector approved SUB-0114 — Light fixtures
Aug 17, 11:05 AM
3-week look-ahead — Demuth Park Improvements
Week of August 17, 2026 · matches the format your team already uses
How this screen works — tap any day cell to change what's happening that day (working, inspection, rain, complete). Tap "+ New look-ahead" to start next week's schedule. You can ask this in Spanish too — press the mic on any screen and ask "¿cómo edito esto?"
☂ Tue 19 — 60% rain
☂ Thu 21 — 55% rain
Forecast-bound risk flags — draft a notice directly from a flagged cell. Click any day cell to edit it.
| Activity | Resp. | M 17 | T 18 | W 19 | T 20 | F 21 | S 22 |
|---|---|---|---|---|---|---|---|
| Community Center — Schedule A | |||||||
| Pour Light Pole Foundation | Zeco–BBE | X | X | ||||
| Construct Bioswale | Zeco | X ☂ | X | X | |||
| Markings | PCI | X | X | X | |||
| Large Dog Park — Schedule A | |||||||
| Fencing (Posts installation) | CDM | X | X | X | X | X | |
| Irrigation | Zeco | X | X | X | |||
| Restroom Area — Schedule B | |||||||
| Form CMU Foundation | Zeco | X | X | ||||
| Install Trench Drains | Zeco | X | X ☂ | X | |||
X = actively working · I/P = inspection/pour · R = rain-impacted (recorded) · ☂ = forecast risk (proactive) · click a cell to cycle its status · headers and activities go anywhere — group everything, nothing, or your own way
Open constraints
Auto-populated from the register — not hand-typed| Constraint | Type | Blocks | Status |
|---|---|---|---|
| SUB-0118 | Submittal | Construct Bioswale — liner | In review |
| RFI-0042 | RFI | Form CMU Foundation | Late |
| SAF-0009 | Safety | Fencing (Posts installation) | Cleared |
Schedule intelligence
Baseline + 6 monthly CPM updates + 17 weekly look-aheads — reviewed as one history, not one report
What this does — instead of judging the schedule from whatever report you look at today, it lines up every update since the baseline, sees exactly when each activity started slipping, and checks that against your RFI and submittal dates, the contract, the plans, and the LD rate already on file. Every suggestion below shows exactly what it's based on.
Sits at the middle — not a contractor tool, not an owner tool
Neutral standard
This analysis is generated the same way regardless of which party requested it. Where the evidence doesn't clearly point to one side, it says "shared / indeterminate" instead of guessing. It's decision support, not a mediation — a licensed scheduling consultant or mediator still makes the call in an actual dispute.
Critical path trend
Completion date, baseline → currentBaselineNov 14
Update 3Nov 22
Update 5Dec 03
Update 6 (current)Dec 19
18-day slip since baseline. Largest single jump: Update 5 → 6 (+16 days), traced below.
Delay-responsibility suggestion
AI · fair, cited, not a determinationSlip identifiedUpdate 5 → 6
Construct Bioswale (Community Center) slipped 12 working days starting the week of Jul 27.
Correlated evidence: SUB-0118 (bioswale liner) was due Jul 14, returned by the City Jul 29 — 15 days late against the 10-day contract review period. No weather-impact notices logged in that window.
Contract/code citation: Contract § 8.3 (Extensions of Time) — delay caused by owner's failure to review submittals within the stated period is excusable and non-compensable-review-only unless otherwise stated. Plan sheet C-14 rev. 3 confirms liner spec matches what was submitted. Public Contract Code § 7107 context noted for retention timing, not directly applicable to this slip.
LD exposure: Contract § 4.2 sets LDs at $850/day. This 12-day slip, if it reaches the critical path at closeout, represents up to $10,200 of LD exposure — shown for awareness, not a claim determination.
Suggested attribution: Owner-caused (late submittal review)
Slip identifiedUpdate 4 → 5
Fencing (Posts installation) (Large & Small Dog Park) slipped 4 working days starting the week of Jun 22.
Correlated evidence: No open RFI or late submittal in this window. Daily reports show 3 consecutive rain-flagged days (Jun 23–25), consistent with logged weather-impact notice WX-0031.
Suggested attribution: Excusable — weather
Slip identifiedUpdate 2 → 3
Irrigation (Large Dog Park) slipped 3 working days starting the week of Apr 20.
Correlated evidence: no open RFI, no late submittal, no weather flag, and no field-record note in this window explains the slip. Sequence shift may relate to Fencing (Posts) running long, but the causal link isn't established by the record.
Suggested attribution: Shared / indeterminate — record doesn't clearly point to one party
Every acceptance, edit, or rejection here is sealed into the project's permanent record along with the suggestion and its citations — this is what makes it usable in front of the owner, not just internally.
Submittal register
142 items · extracted from Spec Division 32 & project addenda · Sequence: contractor submits → CM completeness check → discipline reviewer (auto-routed from spec section) → returned with stamp — each hop timed against the contract review period| Spec § | Item | Type | Submitted by | Due | Status |
|---|---|---|---|---|---|
| 32 84 00 | Bioswale liner & drainage media | Product data | Zeco Inc. | Aug 21 | In review |
| 26 56 00 | Site lighting fixtures | Shop drawing | Zeco Inc. | Aug 17 | Approved |
| 32 31 13 | Chain link fence & gates | Product data | CDM | Aug 24 | Not started |
| 03 30 00 | Cast-in-place concrete mix design | Mix design | Zeco Inc. | Aug 12 | Approved |
SUB-0118 · Bioswale liner & drainage media
Spec § 32 84 00 · Community Center (Schedule A)Zeco Inc.
City of Riverside
Aug 21, 2026
Impermeable liner and engineered drainage media for bioswale per landscape civil sheet C-14, revision 3.
Reviewed for general conformance
☐ No exceptions taken ☐ Revise & resubmit ☐ RejectedReview does not relieve contractor of contract compliance.
_____________________ Signature / Date
Stamping seals your identity, the timestamp, and the evidence state — and returns the ball.
Compliance coach
AI · Product 3 previewSuggestion
Section 32 84 00 (project spec) requires a manufacturer's 20-year material warranty letter. This submittal package does not appear to include one.
Cited from: Project Specifications, Div. 32, § 32 84 00.3.B — retrieved Aug 18, 2026, 6:02 AM
Suggestion
California Greenbook § 212-2.2 sets a minimum permeability standard for drainage media on public agency work — confirm the submitted media meets or exceeds it.
Cited from: Standard Specifications for Public Works Construction ("Greenbook"), § 212-2.2 · 2024 ed. — retrieved Aug 18, 2026, 6:02 AM
Suggestions are draft assistance, not a compliance determination — every suggestion, and what you did with it, is logged to this submittal's permanent record.
RFIs
18 open · 2 late| RFI | Subject | Raised by | Answer due | Status |
|---|---|---|---|---|
| RFI-0042 | CMU foundation rebar clearance — Restroom Area | Zeco Inc. | Aug 19 | 2 days late |
| RFI-0041 | Bioswale liner overlap detail vs. C-14 | Zeco Inc. | Aug 22 | Open |
| RFI-0039 | Gate hardware ADA clearance — Dog Park | CDM | Aug 14 | Answered |
Draft weather-impact notice
From the Aug 19 forecast flag on Construct BioswaleConstruct Bioswale — Community Center
Tue, Aug 19, 2026
60% precip. probability, retrieved Aug 18 6:00 AM
RFI-0042 · CMU foundation rebar clearance
Restroom Area · raised by Zeco Inc.Detail 7/A-01 shows rebar clearance at the CMU foundation corner. Field condition doesn't match — requesting clarification on required cover and bar spacing at this corner condition.
Zeco (contractor) — raised, 0d
→
Zeco Inc. (CM) — 1d
→
Halden & Roe (architect) — holding 6d of 5d window
Any holder can route to any seat — City, CM, any design discipline, contractor. Every hop is timed and on the record.
Plan-reading assistant
AI · reads the linked sheet & specSuggestion
Sheet A-01, detail 4/A-01 (typical corner condition, not the one referenced) specifies 3" clear cover at CMU foundation corners with #5 bars at 12" O.C. If this RFI is about the typical corner, your field condition should match this detail.
Cited from: Plan sheet A-01, detail 4/A-01 · linked to this RFI's area — retrieved Aug 19, 2026, 7:15 AM
Escalate — not confident enough to suggest
But this RFI actually references detail 7/A-01, and that detail shows two conflicting rebar callouts for this specific corner condition — #4 @ 12" O.C. in plan view, #5 @ 12" O.C. in section — and the specification doesn't state which governs.
Cited from: Plan sheet A-01, detail 7/A-01, and Spec § 03 30 00 — conflict found, not resolved by either document.
Recommendation: route to the structural engineer of record rather than answer from the plan alone. No suggested answer is offered — this isn't a case for a guess.
The assistant says so, explicitly, when a plan can't be read with confidence — it does not produce a confident-sounding guess on structural or life-safety questions. Every suggestion or escalation, and what you did with it, is logged to this RFI's record.
Daily reports
One field capture → 3 role-appropriate versions · locked on signature, corrections appendDaily report — Monday, August 17, 2026
Signed & locked · J. Ramos☀ 78°F, clear, retrieved 6:04 AM
City inspector version
Conformance observations
Light pole foundation forms stripped, Large & Small Dog Park — no exceptions. CMU foundation forming in progress, Restroom Area. No safety incidents observed.
Construction manager version
Manpower, equipment, schedule
Zeco: 6 crew. CDM: 4 crew, fencing posts on schedule. Bioswale construction on hold pending SUB-0118. Weather risk flagged for Tue.
Contractor version (Zeco Inc.)
Own crews & notices
Trench drain install started, Restroom Area. Noting potential weather impact to Bioswale activity per Tue forecast — see RFI/notice draft.
Time card — crew & equipment by cost code
Matches your real daily report structure (from the Melville PN 851 samples) — hours land in payroll, certified payroll, and job cost at once| Code | Name | Class | 6.01 Site Clearing | 8.11 Conc. Walkway 6" | 7.02 Erosion Ctrl | 11.06 Site Prep | Total |
|---|---|---|---|---|---|---|---|
| 8316 | Juan Cedillo | LF1 | 2 | 3 | 3 | 8 | |
| 4639 | Darien Ellis | LA3 | 4 | 4 | 8 | ||
| 0526 | Karlos Ruiz | LA5 | 4 | 4 | 8 | ||
| 2418 | Backhoe JCB ⚙ | EQ | 2 | 3 | 3 | 8 | |
| 2317 | 2000 Gal Water Truck ⚙ | EQ | 4 | 4 | 8 |
Labor: 40 hrsEquipment: 40 hrsCells editable in the real build — allocations flow to Timesheets and Budget & costs automatically, no re-entry.
Crew signatures — end of shift
Your exact attestation questions, signed on device, sealed (this is the Product 2 break-attestation mechanism, live in the daily report)| Worker | Weekly safety training received? | Mandatory breaks & lunch taken today? | Signature |
|---|---|---|---|
| Karlos Ruiz | YES | YES | Signed & sealed 3:31 PM ✓ |
| Juan Cedillo | YES | YES | Signed & sealed 3:33 PM ✓ |
| Victor A. Joya Santos | YES | YES | Signature illegible — flagged for re-sign |
Unlike a scribble on a PDF, each signature here carries identity, device, GPS, and a dual-clock sealed timestamp — and an illegible or missing one is flagged the same day, not discovered in an audit.
Field capture source
Original — unmodifiedSpanish, 0:54 — "Terminamos de forma los cimientos de los postes en el parque de perros grande…"
"Form work for light pole foundations at the large dog park was completed as scheduled."
Job walk — capture
Offline-first · works with no connectivity
Tag as you capture — every photo can be linked to an RFI, a change order, a daily report, or nothing at all. Tag it now or later; the photo itself is only ever stored once.
📷 Photo 1 of 6
Untagged
📷 Photo 2 of 6
Tagged: CO-006
🎙 Voice note · 0:54
Sync status
Pending sync
3 items captured offline, waiting to sync
Plans
Civil sheet set — Demuth Park ImprovementsC-14
Landscape civil — Bioswale detail, Rev. 3 · click to open
E-02
Site lighting layout · click to open
A-01
Restroom building foundation plan · click to open
Change management
Change event → PCO → CCD/force account → executed CO — the whole chain, not one log
How a change moves — anything that might become a change starts as a free Change Event (from an RFI, a photo, an inspection note). Price it and it becomes a PCO. If the City directs the work before price is agreed, it runs as force account with daily signed T&M tickets. When agreed, it executes as a CO and updates the contract value, schedule, and next pay app automatically.
2
Change events (unpriced)
Notice clock running on 1
3
PCOs submitted
$14,710 pending
1
Force account (CCD) active
Yesterday's ticket unsigned
5
Executed COs
+$41,300 · +9 days to date
Change register
Every stage, one chain| # | Description | Stage | Reason | Cost | Days | Notice due | Status |
|---|---|---|---|---|---|---|---|
| CE-011 | Unmarked utility conflict — Small Dog Park irrigation main | Change event | Differing site condition | ROM ~$5k | TBD | Aug 26 ⚠ | Notice draft ready |
| PCO-006 | Additional trench drain, Restroom Area — unforeseen soil condition | PCO | Differing site condition | $8,400 | +3 | Met Aug 10 | Under review |
| CCD-002 | Bioswale liner spec upgrade — City-directed, price not agreed | Force account | Agency directive | $3,912 running | TBD | Met Jul 30 | Under protest · T&M daily |
| CO-004 | Fence gate hardware — ADA clearance correction | Executed CO | Design clarification | $960 | +0 | Met Jun 18 | Executed |
PCO-006 — pricing breakdown
Original PDF attached · fields are the index, the PDF is the exhibit📄 Zeco-CO-proposal-006.pdfRFI-0044 linked2 photos linked
| Line | Type | Detail | Amount |
|---|---|---|---|
| 1 | Labor | Laborer Grp 1 · 48 hrs · DIR prevailing rate ✓ | $4,320 |
| 2 | Equipment | Mini-ex · 16 hrs operated / 4 standby · contract rate sched. | $2,140 |
| 3 | Material | Trench drain 42 LF · supplier quote attached | $1,260 |
| 4 | Markup | 15% labor / 15% equip / 15% mat'l — within Greenbook § 3-3 caps ✓ | $680 |
Schedule impact: +3 days · TIA fragnet attached · checked against critical path ✓$8,400
CCD-002 — force account, daily T&M
Yesterday unsigned| Date | Labor | Equip | Mat'l | Day total | Signatures |
|---|---|---|---|---|---|
| Aug 20 | $840 | $310 | $122 | $1,272 | Zeco ✓ · Inspector ✓ |
| Aug 21 | $840 | $310 | $0 | $1,150 | Zeco ✓ · Inspector ✓ |
| Aug 22 | $980 | $390 | $120 | $1,490 | Zeco ✓ · Inspector — missing |
Running total visible to both parties — no month-end surprise. Both signatures sealed on-device daily (offline-capable).
$3,912
Progress payment applications
Pay App #6 · through Aug 31, 2026Schedule of values — unit & lump sum items
| Item | Basis | Bid qty / value | Installed / billed to date | % complete | Evidence |
|---|---|---|---|---|---|
| Bioswale liner | Unit — SF | 2,400 SF | 1,680 SF | 70% | 4 photos |
| Chain link fence & gates | Unit — LF | 1,120 LF | 640 LF | 57% | 2 photos |
| Light pole foundations | Lump sum | $34,000 | $34,000 | 100% | Complete |
Attestation routing
Contractor certified — Zeco Inc.
Field verified — City inspector
CM review — pending
Agency PM approval
Agency accounting — final
Each seal locks the evidence as it stood at that signature — a later change to a linked photo or quantity doesn't silently alter what was signed.
Review clock — Pay App #6
4 days elapsed · 11 remaining
Submitted Aug 18 · reviewer must approve or return with comments by Sep 8 (15 working days) · statutory deemed-approved backstop Sep 17
Payment-term clock — Pay App #5
20 days elapsed · 10 remaining
Final approval entered Aug 4 · contract payment term 30 days · payment due Sep 3
Payment-term clock — Pay App #4
Paid in 24 days ✓
Approved Jun 30 · paid Jul 24
Documents & standards
Specs, agency standards, cut sheets, video — searchable, versionedProject specifications
Divisions 01–33, 142 items
City / agency standards
Riverside standard details & drawings
Survey & cut sheets
Stakeout, grade cut sheets
Preconstruction video
Site condition record, dated
| Document | Category | Version | Uploaded | |
|---|---|---|---|---|
| Standard Detail SD-204 — Trench backfill, native soil | City standard | 2024 ed. | Feb 3, 2026 | |
| Stakeout cut sheet — Community Center grading | Survey | Rev 2 | Mar 11, 2026 | |
| Preconstruction site walk — full site | Video | — | Jan 22, 2026 | |
| Spec § 32 84 00 — Bioswale liner & drainage | Project spec | Addendum 2 | Jan 8, 2026 |
Inspections & punch list
Notice clocks per contract · results sealed with photo evidenceInspection requests
Contract requires 48-hr notice — clock computed automatically| Req. | Inspection | Requested by | For date | Notice ✓ | Result |
|---|---|---|---|---|---|
| INSP-0071 | Light pole foundation pour — Large Dog Park | Zeco-BBE | Aug 20, 7:00 AM | 52 hrs ✓ | Scheduled |
| INSP-0070 | Trench drain bedding — Restroom Area | Zeco Inc. | Aug 19, 9:00 AM | 49 hrs ✓ | Passed — 6 photos sealed |
| INSP-0069 | CMU foundation rebar — Restroom Area | Zeco Inc. | Aug 18, 1:00 PM | 44 hrs ⚠ short notice accepted | Failed — see punch & RFI-0042 |
Punch list
Each item: photo at creation, photo at correction, verifier seals closure| # | Item | Area | Assigned to | Evidence | Status |
|---|---|---|---|---|---|
| P-018 | Rebar clearance short at CMU corner — hold pour | Restroom Area | Zeco Inc. | 2 photos | Open — blocks INSP re-request |
| P-017 | Gate latch height out of ADA range | Large Dog Park | CDM | before/after | Corrected — awaiting verification |
| P-016 | Irrigation head coverage gap, NE corner | Large Dog Park | Zeco Inc. | before/after | Verified closed — sealed by M. Chen |
Meetings
Minutes with action items that become tracked records — not a Word file nobody reopensWeekly progress meeting #28 — Aug 20, 2026
Attendees: City (M. Chen), Zeco (D. Park, J. Ramos), Halden & Roe (J. Roe), CDM (T. Castillo)| # | Action item | Owner | Due | Linked to | Status |
|---|---|---|---|---|---|
| 28.3 | Expedite RFI-0042 answer — pour is held on it | Halden & Roe | Aug 25 | RFI-0042 | Open |
| 28.4 | Submit CDM missing certified payroll, week of Aug 17 | CDM | Aug 27 | eCPR | Open |
| 27.6 | Provide utility potholing plan for CE-011 area | Zeco Inc. | Aug 22 | CE-011 | Done |
Open items roll to the next agenda automatically. Every action item is linked to the live record it's about — click through, no hunting.
Transmittals & correspondence
Formal record of what was sent to whom, when — with delivery evidence| No. | To | Contents | Sent | Via | Ack. |
|---|---|---|---|---|---|
| T-0134 | City of Riverside — PW Dept | Pay App #6 package (application, evidence, conditional releases) | Aug 18 | ZecoCM + email PDF | Opened Aug 18 ✓ |
| T-0133 | Halden & Roe | SUB-0118 resubmittal, Rev 1 | Aug 15 | ZecoCM | Received ✓ |
| T-0132 | City of Riverside — PW Dept | Weather-impact notice — Bioswale, Aug 19 forecast | Aug 18 | ZecoCM + certified mail | Mail receipt pending |
Photos
Every photo, one gallery — auto-organized by area, date, and what it's tagged to📷
CMU corner rebarRestroom Area · Aug 18 · → RFI-0042, P-018📷
Trench soil conditionRestroom Area · Aug 12 · → CE/PCO-006📷
Fence post lineLarge Dog Park · Aug 17 · → Daily report📷
Bioswale liner deliveryCommunity Ctr · Aug 15 · → SUB-0118Originals are never modified — context (project, GPS, time, weather) lives in the sealed provenance record and prints on reports, not into the pixels. That's what makes these photos evidence, not just pictures.
Safety & observations
Observations, incidents, toolbox talks — shared evidence layer with the workforce compliance product| # | Observation | Type | Severity | Assigned | Status |
|---|---|---|---|---|---|
| OBS-024 | Trench spoils within 2 ft of excavation edge | Safety | High | Zeco Inc. | Open — correct today |
| OBS-023 | Missing isolation valve tag, irrigation main | Quality | Medium | Zeco Inc. | Closed — verified |
AI photo screening
Assist, never accuseFlag for human review
Yesterday's job-walk photo #4 may show a worker within the excavation without visible fall protection. Flagged for the superintendent's review — the AI never files an observation itself.
Toolbox talks & incidents
Trenching & excavation safety — 9 signed on device, sealed · Spanish + English versions presented
0 recordable this project · near-miss log: 2 (both closed with corrective action on record)
Budget & costs
Budget vs. committed vs. invoiced — fed by the same records, no re-entry| Cost code | Description | Budget | Committed | Invoiced | Forecast at completion |
|---|---|---|---|---|---|
| 03-300 | Cast-in-place concrete | $182,000 | $185,400 | $121,300 | $191,200 ▲ |
| 32-311 | Fencing & gates | $96,500 | $97,460 | $55,000 | $97,460 |
| 32-840 | Landscape & bioswale | $74,000 | $72,100 | $31,800 | $72,100 ▼ |
AI cost forecast
Cited to the recordForecast driver
03-300 concrete is trending $9,200 over budget: PCO-006 (+$8,400, trench drain) plus 12 rain-flagged crew-hours at standby rates. If CE-011 prices out as expected, forecast rises another ~$5k.
Drivers: PCO-006, WX-0031, CE-011 — every number traces to a record.
Lien waivers
Conditional waivers: Zeco, CDM, PCI ✓ — unconditional follow at payment, tracked automatically per CA Civil Code forms
CDM conditional waiver outstanding — chased automatically with the pay app
Timesheets & crews
One classified record of hours → payroll export, certified payroll, workers' comp, union reporting — no re-entry| Date | Worker | Classification | Hours | Cost code | Status |
|---|---|---|---|---|---|
| Aug 22 | R. Mendoza | Laborer Grp 1 | 8.0 | 03-300 | Approved |
| Aug 22 | K. Tran | Operator | 8.0 + 2.0 OT | 03-300 | OT pending approval |
| Aug 22 | D. Fuentes | Laborer Grp 1 | 8.0 | 32-840 | Approved |
AI anomaly check
Flags, human decidesWorth a look
K. Tran has logged OT 4 of the last 5 working days on 03-300 while that code's schedule activity shows no acceleration directive. Either an acceleration should be papered (change event) or the hours need review.
Sources: timesheet records Aug 18–22, look-ahead schedule, change register (no acceleration CE found).
Hours flow to certified payroll (Labor compliance) and payroll export automatically — entered once, reported everywhere.
Closeout
Deficiencies found now — not discovered at handover78%
Closeout-ready
6 items missing
142
Approved submittals filed
Spec-section order ✓
4/6
O&M manuals received
Lighting, irrigation pending
1
Warranty missing start date
Fencing — chase CDM
Requirements vs. record — checked against the contract's closeout clause
| Required item | Source clause | Held | Status |
|---|---|---|---|
| As-built drawings with revision chain | § 01 78 39 | 31 of 34 sheets | 3 sheets outstanding — Zeco |
| O&M manuals | § 01 78 23 | 4 of 6 | Lighting, irrigation |
| Warranties with commencement dates | § 01 78 36 | 7 of 8 | Fencing warranty undated |
| Final daily report series & punch closure evidence | § 01 77 00 | Complete to date | Auto-assembled ✓ |
Package output
City of Riverside profile
Assembled in the City's required folder structure and naming convention (saved as a reusable profile), with manifest + hash list so the City can verify completeness and integrity on receipt.
Send to City
Your company runs everything inside ZecoCM — the City doesn't have to be on the system at all
Company mode — a private contractor or CM working in the public sector can use ZecoCM purely internally: organize every submittal, RFI, pay app, and notice here, then send the City an agency-ready package by email, portal upload, or print — letterhead computed from the project structure, evidence attached, every send logged as a transmittal. If the City later joins the system, the whole history is already there.
Build an outbound package
Pay App #6 + evidence
SUB-0118 resubmittal
Weather notice — Aug 19
Agency-ready PDF, City letterhead block
City's folder/naming profile
Manifest + hash list included
Email to City PW inbox
City portal upload (manual step, logged)
Print set
Every send becomes a transmittal record with delivery evidence — your outbound paper trail is as court-ready as your internal one.
Notifications
Every clock in the system, one feed — each links to its recordClock
RFI-0042 — design team 6 of 5 days
Response overdue · pour held on it
Clock
CE-011 change notice due Aug 26
10-day contract notice period · draft ready
Weather
60% rain Tue — Construct Bioswale scheduled
Notice draft available
Labor
CDM certified payroll missing — week of Aug 17
eCPR filing overdue
T&M
CCD-002 Aug 22 ticket unsigned by inspector
Force-account evidence gap
Customers
Create accounts, assign each customer exactly the sections they get, drill down read-only — you are invisible in their workspace3
Customer accounts
4
Active projects across customers
27
Seats in use
1
Trial converting this month
Customers
Three products from one platform: City portal, CM firm, contractor internal-only| Customer | Licensed as | Projects | Admin | Status | |
|---|---|---|---|---|---|
| City of Riverside | City portal — full | 1 | M. Alvarez | Active | |
| Zeco Inc. | CM firm | 2 | D. Park | Active | |
| Pacific Grading Co. | Contractor — internal only | 1 | R. Diaz | Trial — day 9 of 30 |
How the levels work
Create the customer account, choose its license type, hand the admin their credentials. You never touch their project data.
The City's admin creates accounts for their CM, inspectors, design firms, contractors — the structure builder is theirs.
No City on the system. They enter the City as information only, run everything internally, and send agency-ready packages out (Send to City).
Zeco Inc.
CM firm · Active since Feb 2026 · Admin: D. Park (dpark@zecoinc.com)Active
2
Projects
11
Users
20
Sections assigned
Feb 2026
Customer since
Their projects
Open one to see their world — read-only, invisible to them| Project | Owner | Sector | Status | |
|---|---|---|---|---|
| 3114 — Demuth Park Improvements 21-16 | City of Riverside | Public works | Active — 147 days remaining | |
| 3115 — Melville J. Courson Park Revitalization PN 851 | City of Paramount | Public works | Active |
Their people
D. Park (admin) · J. Ramos (field) · D. Chavez (foreman) · + 8 more — managed by THEIR admin, not by you. You see them; you never edit them.
Staff & permissions
Your platform team — each with exactly the permissions you decide, nothing more| Person | Role | Create customers | Modify customer info | Financials / RFIs | Project data |
|---|---|---|---|---|---|
AN Amin Nazarinia | Admin — full control | Yes | Yes | Full | Read-only browse (invisible) |
T1 Technician 1 — support | Support | No | No | No | Read-only → suggestions |
T2 Technician 2 — onboarding | Onboarding | Yes | No | No | Read-only → suggestions |
A technician can never change customer data — anything they'd fix goes to your Suggestions inbox, and only you apply it. Every browse is logged; none of it is visible to the customer.
Suggestions inbox
What your technicians propose — you decide, you apply| From | About | Suggestion | Status | |
|---|---|---|---|---|
| Technician 1 | City of Riverside · Demuth Park | RFI review period shows 5 days but their contract rider says 7 — recommend correcting in Project settings. | Pending | |
| Technician 2 | Pacific Grading Co. | Trial customer asked for the Photos module — recommend adding it to their assigned sections. | Pending |
System settings
The platform's own configuration — every list here is data you can extend, not codeCustomer types
City portal — fullBuilt-in
CM firmBuilt-in
Contractor — internal onlyBuilt-in
Module catalog
New project
First decision: what sector is this? Everything downstream keys off it.Public worksCity / county / state / federal owner. Turns on: DIR registration & certified payroll, prevailing wage checks, Greenbook & agency standards, statutory pay-app review backstop (PCC § 20104.50), 5% retention cap, full City/CM/design/inspector structure.
CommercialPrivate owner, commercial building. Contract-defined clocks and retention; owner/GC/design structure; building-code compliance corpus. Labor compliance off unless your contract or PLA requires it.
ResidentialSimplified: owner/GC structure, building-code corpus, simple pay terms. The heavy public-works machinery stays out of the way.
What this selection turns on
Public works selected — DIR/certified payroll required, prevailing wage checks on, Greenbook library on, statutory review backstops proposed with their source cited. You can still turn any section on or off after creation — sector sets honest defaults, your team decides the final structure.
Labor compliance — public works
DIR registration, certified payroll, prevailing wage — project-scoped, shared evidence layer with Product 2Contractor credentials
Shown on documents where customary · lapse flags loud| Contractor | CSLB license | Class | DIR registration | Status |
|---|---|---|---|---|
| Zeco Inc. | 1042318 | A, B | 1000456789 | Current ✓ |
| CDM (fencing) | 889021 | C-13 | 1000512334 | Current ✓ |
| PCI (markings) | 771456 | C-32 | 1000389112 | DIR reg. expires Sep 12 ⚠ |
Certified payroll (eCPR)
Per contractor, per week — missing weeks flagged| Week of | Zeco | CDM | PCI |
|---|---|---|---|
| Aug 3 | Filed | Filed | No work |
| Aug 10 | Filed | Filed | Filed |
| Aug 17 | Filed | Missing ⚠ | Due Aug 27 |
Prevailing wage & apprenticeship
DIR SC-23-63-2-2025-2 (at bid advertisement) — rates used to check CO labor pricing automatically
DAS 140 filed ✓DAS 142 — request due before Laborer hrs exceed ratio
Project settings — 3114 Demuth Park Improvements
The contract's vital numbers, entered once, driving every clock in the system. Who bought the product and what they're licensed for lives one level up, in the ZecoCM console — this page is this project's contract.Feb 02
Notice to proceed
280
Contract duration (working days)
+9 days by executed COs
142 / 289
Days used / total
147 remaining
$850
LD rate per day
Projected overrun: 12 days ≈ $10,200
Contract terms driving clocks
| Term | Value | Drives |
|---|---|---|
| Submittal review period | 10 working days | Review deadlines, ball-in-court late badges |
| RFI response period | 5 working days | RFI clocks |
| Pay application review period | 15 working days | Approve-or-return clock (PCC § 20104.50 backstop: deemed approved at 30 days) |
| Payment term after approval | 30 days | Payment countdown & overdue flags — starts only at approval |
| Change notice period | 10 days from discovery | Change-event notice clock |
| Liquidated damages | $850 / day | Overrun exposure in Schedule intelligence |
Completion countdown
NTPFeb 02
TodayAug 24
Contract completionDec 07
Current projectionDec 19
Duration, extensions, and projection update automatically from executed COs and schedule updates — nobody maintains this by hand.
Users & access
11 people across 4 organizations on this project| Person | Organization | Role | Capabilities | Status | |
|---|---|---|---|---|---|
JR J. Roe, AIA |
Halden & Roe | Architect of record | Review, respond — submittals & RFIs; forward to consultants | Active | |
MC Maria Chen |
City of Riverside | Agency inspector | Verify, approve — inspections & RFIs | Active | |
DP David Park |
Zeco Inc. | CM · Project Manager | Originate, verify, attest, approve — all doc types | Active | |
JR Jorge Ramos |
Zeco Inc. | Field superintendent | Originate — daily reports, job walks | Active | |
TC Tom Castillo |
CDM (Fencing sub) | Contractor | Originate, respond — own scope only | Invited | |
PCI PCI Markings — team |
PCI | Contractor | Originate — own scope only | Active |
Add a person
One decision per step — nothing to configure you haven't chosenContractor / SubcontractorZeco crew or a trade sub like fencing, markings
City / agency staffOwner agency inspector, PM, or accounting
CM firm staffAnother Zeco Inc. team member
Design teamAny discipline — architect, landscape, structural, mech, plumbing, electrical — scoped to its spec divisions
Originate documents (daily reports, RFIs, submittals)
Verify / field-check others' entries
Attest / sign payment applications
Approve on behalf of their organization
Assign access to others below them
Structure builder
Drag the boxes — the arrangement IS the routing and reporting structure
Design your own structure — every City runs differently. Maybe there's no CM and the City's own inspector runs the job; maybe there's a CM and five design firms. Drag a box into a tier to say who it reports to. Routing defaults, notifications, and document letterheads all follow whatever you lay out here. No template.
City of RiversideCity — owner agency
Zeco Inc.Delegated CM firm
Halden & RoePrime architect — design review
David ParkPM — full capabilities
Locke StructuralStructural — Div 03/05 items only
Terra Verde LALandscape — Div 32 items only
Northgate Mech.Mech/plumbing — Div 22/23 only
CDMFencing sub — own scope
PCIMarkings sub — own scope
Add as many design disciplines as the project has — landscape, structural, mechanical, plumbing, electrical, civil — each scoped to its own spec divisions. Submittals auto-route to the right discipline from their spec section; multi-discipline items split to all affected reviewers in parallel. Every document's masthead is computed from this graph as it stood at the moment of the event.